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Freedom of Information Act

Information available from Pontarddulais Town Council under the model publication scheme 

Information to be published

How the information
can be obtained

Cost

Class1 - Who we are and what we do
(Cyngor Tref Pontarddulais Town Council

(hard copy and/or website)

 

Who’s who on the Council and its Committees

Hard Copy/website

Nil

Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Hard Copy/website

Nil

Location of main Council office and accessibility details

Hard Copy/website

Nil

Staffing structure

Hard Copy

Nil

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) 
Current and previous financial year as a minimum

(hard copy and/or website)

 

Annual return form and report by auditor

Hard Copy

Nil

Finalised budget

Hard Copy

Nil

Precept

Hard Copy

Nil

Borrowing Approval letter

N/A

 

Financial Standing Orders and Regulations

Hard Copy

Nil

Grants given and received

Hard Copy

Nil

List of current contracts awarded and value of contract

Hard Copy

Nil

Members’ allowances and expenses

Hard Copy

Nil

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

 

Community Plan (current and previous year as a minimum)

N/A

 

Local charters drawn up in accordance with WAG, OVW & WLGA guidelines

N/A

 

Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum

(hard copy or website)

 

Timetable of meetings (Council, any committee/sub-committee meetings and community meetings)

Hard Copy/website

Nil

Agendas of meetings (as above)

Hard Copywebsite

Nil

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Hard Copy/website

Nil

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard Copy

Nil

Responses to consultation papers

Hard Copy

Nil

Responses to planning applications

Hard Copy

Nil

Bye-laws

N/A

 

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only

(hard copy or website)

 

Policies and procedures for the conduct of council business: 
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

Hard Copy/website

Nil

Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies) 
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard Copy

Nil

Information security policy

Hard Copy

Nil

Records management policies (records retention, destruction and archive)

Hard Copy

Nil

Data protection policies

Hard Copy

Nil

Schedule of charges (for the publication of information)

Hard copy/website

 

Class 6 – Lists and Registers
Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

N/A

 

Assets Register

Hard Copy

Nil

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils)

Hard Copy

Nil

Register of members’ interests

Hard Copy

Nil

Register of gifts and hospitality

Hard Copy

Nil

Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only

(hard copy or website; some information may only be available by inspection)

 

Allotments

N/A

 

Burial grounds and closed churchyards

N/A

 

Community centres and village halls

Hard Copy

Nil

Parks, playing fields and recreational facilities

N/A

 

Seating, litter bins, clocks, memorials and lighting

Hard Copy

Nil

Bus shelters

N/A

 

Markets

Hard Copy/website

Nil

Public conveniences

N/A

 

Agency agreements

N/A

 

A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees)

N/A

 

Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

Contact details
Aneurin John, Clerk to the Council
45 St Teilo Street, Pontarddulais, Swansea, SA4 8SY
01792 884544
pontarddulaistowncouncil@yahoo.co.uk

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide. 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 5p per sheet (black & white)

Actual cost

 

Photocopying @ 10p per sheet (colour)

Actual cost

 

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

 

In accordance with the relevant legislation

Other